IHPME Committees

Appointments & Promotions Committee Awards CommitteeBudget CommitteeCurriculum Committee Environment, Climate Change & Sustainability Committee

Appointments & Promotions Committee

Terms of Reference, Guidelines and Instructions

Purpose

Recommends or approves candidates for IHPME appointments who will:

  • Collaborate with IHPME faculty members.
  • Teach IHPME courses.
  • Supervise and sit on graduate students’ thesis committees.

Scope

The committee reviews applications submitted to the Institute for Adjunct, Status-only and Cross appointments.

Authority

In regards to the decision making of the committee:

  • Approval can be granted at the Institute level, if the applicant is a clinical cross or non-budgetary cross.
  • Approval will be recommended by the IHPME A&P Committee for Adjunct and Status-only appointments and will be submitted to the Dean’s office, Dalla Lana School of Public Health for approval.
  • The Dean will approve all Lecturer, Assistant and Associate professor ranks.
  • Requests for Full Professor will be approved by the Dean and also will be submitted by the Dean’s office to the Provost office or approval.

Membership

The Director, IHPME sends out a request to faculty members to be part of the IHPME A&P Committee. This is done on an annual basis.

IHPME A&P Committee members consists of 6-7 members, with the Director of the Institute chairing the committee.

Meeting Frequency

The A&P Committee meets in person, alternate months, every third Tuesday, starting from August and ending in August of the following year.

Quorum will be met with 4 members being present.

The Chair will review the minutes from the previous meeting and, once approved, will move to the current agenda items.

Awards Committee

Terms of Reference, Guidelines and Instructions

Purpose

The Awards Committee provides overall strategic direction for awards within the Institute and the Society of Graduates and administers all awards except where the terms of a gift agreement indicate otherwise. Specific roles are outlined below.

Scope

The committee assumes responsibility for the following:

  1. Promotion of Fellowship, Scholarship and Award opportunities to students
  2. Promotion of bursary opportunities to students
  3. Ranking of applicants for those fellowships/awards where ranking is required; for instance, CIHR Masters awards, University Women’s awards, Vanier awards
  4. Assignment of bursaries to eligible students
  5. Review and approval of new Institute awards, including terms of reference
  6. Review and approval of changes to existing Institute awards, including terms of reference, amount of award and timing of award
  7. Promotion and administration of the Ontario Graduate Scholarship, including selection of recipients and payment of benefits
  8. Promotion and selection of SOG awards (ie, Leadership and Literary awards)

Authority

Approvals to new and revised awards are referred to the Faculty of Medicine for final approval. Ranking of students, assignment of bursaries and OGS related activities are within the mandate of IHPME, provided they are conducted within University of Toronto guidelines.

Membership

Relevant Program Directors for the different awards (with relevant student members, provided individual student information is not being discussed), plus SOG representation. Chaired by the Graduate Coordinator.

Meeting Frequency

The entire awards committee meets on a quarterly basis; subsectors of the awards committee met as required to decide on items such as bursaries and applicant rankings.

(Revised February 4, 2014)

Budget Committee

Terms of Reference, Guidelines and Instructions

Purpose

The mandate of the Budget Committee is to advise on the development, implementation and execution of the IHPME operating budget, including advising the director on budgetary spending related to academic and staff hiring, major capital and service expenditures.

The new Budget Committee will play an important role in ensuring that the operating budget will provide the financial resources necessary to achieving the goals set out in the Institute’s strategic plan and to provide a basis for long term financial prosperity of the Institute.

Scope

  1. Review the operating budget framework prepared by the IHPME Manager (September)
  2. Review the 5 year financial projections for the operating budget (September)
  3. Review the annual financial results (May)
  4. Review major capital and service expenditures over $100,000 when included in the operating budget and any  combination of budget changes that impact on carry-forward of more than $100,000.
  5. Suggest Guidelines for new programs and program expansion
  6. Advise the IHPME Director on changes to the short and long term financial forecast

Budget Committee Membership

Chair (Walter Wodchis)
IHPME Executive Committee Representative (Geoff Anderson)
Financial Advisors (Imtiaz Daniel, Joe Parker)
Graduate Coordinator (represented by Whitney Berta)
Clinical faculty   (Rob Fowler )
IHPME Manager

Quorum will be met with 4 members being present.

Meeting Frequency

The Budget Committee shall meet at least two times per year in order to review the operating budget framework and 5 year financial projections prepared by the Institute’s administration (October) and to review annual financial results (May). Convene for ad-hoc meetings as necessary.

Confidentiality

All detailed financial discussions within the context of meetings will be considered confidential. Meeting minutes will be public documents.

 

Curriculum Committee

Terms of Reference, Guidelines and Instructions

Purpose

The Curriculum Committee provides overall strategic direction for the graduate programs and activities in IHPME. The Committee meets monthly with the exception of July and August. Specific roles are outlined below.

Scope

The committee assumes responsibility for the following:

  1. Review and approval of new courses
  2. Review and approval of changes to existing courses (including title changes)
  3. Review and approval of new degree programs
  4. Review and approval of changes to existing degree programs, including changes such as new Primary Areas of Study
  5. Review and approval of changes to degree requirements in existing degree programs, including changes such as required courses
  6. Review and approval of all course grades; this includes highlighting and referral of students who appear to be in academic difficulty to the appropriate course director; and highlighting and referral of course grade distributions that appear atypical to the appropriate course director
  7. Review and approval of course evaluation strategies and implementation of such strategies
  8. Review and approval of Institute’s Graduate Student Funding Policy
  9. Overall guidance to activities surrounding Research Day
  10. Overall guidance to IHPME’s Awards Committee
  11. Overall guidance to IHPME’s degree and diploma programs

Authority

Approvals related to all course and degree program matters are referred to the Faculty of Medicine for approval, prior to SGS review and approval.  Guidance to programs and related activities such as research day and awards can be approved at the Institute level, provided they are developed within University of Toronto guidelines.

Membership

All Program Directors, All Graduate and Program Assistants, student representatives from each degree program and two faculty members at large (one HSR and one CEHCR focus), Chaired by Graduate Coordinator

Meeting Frequency

Curriculum Committee meets on a monthly basis, with the exception of July and August.

 

Environment, Climate Change & Sustainability Committee

Terms of Reference, Guidelines and Instructions

Purpose

Taken together, the significance of the challenge, the responsibility and capacity of the health sector, and the commitment of the University of Toronto, create a clear and compelling context for action by IHPME.

Scope

To advise the Director of IHPME on:

  1. Alignment, coordination and collaboration with university-wide activities that address “the Environment, Climate Change and Sustainability,” and which relate to the University’s role as: Research Performer and Innovation Catalyst, Educator, and Energy Consumer
  2. Contributions to addressing these issues that are pertinent to IHPME’s mission and community of practice, and which relate to the health sector’s role in climate change mitigation, adaptation and leadership.

To achieve this mandate the Committee will:

  1. Deliver a Report to the Director that recommends specific actions IHPME can take to achieve these objectives, within a pre-specified time frame;
  2. Develop a strategy for implementation of accepted recommendations, within a pre-specified time frame;
  3. Coordinate the implementation of accepted recommendations;
  4. Review and revise the Committee’s recommendations to the Director on a regular basis, or as appropriate, and the associated implementation strategy and activity.

The Terms of Reference to be reviewed in 1 year. After 3 years, review of Committee’s work to recommend whether it should continue.

To gain traction and ensure success, the Committee to focus initially on activities related to IHPME’s mission and vision, drawing on partners as appropriate. The Committee will also support other initiatives at the university and within IHPME’s broad community of practice where possible.

Membership

Chair and Committee members to be appointed by IHPME Director, in consultation with IHPME community.

The membership is to be comprised of:

  1. Research and innovation experts who can identify ways to incorporate environment, climate change and sustainability issues into existing and future research and impact initiatives;
  2. Leaders and users of IHPME’s professional and research educational programs, as well as its outreach and engagement activities;
  3. Individuals with expertise in, and responsibility for, IHPME’s operational activities.

Membership should include individuals from each of the following constituencies – clinical and non-clinical faculty (full, cross, status, adjunct), students, staff, alumni and community representative(s).

Members to serve terms of three (3) years, with possibility of extension:

  • Chair (Fiona Miller, Christine Shea)
  • Faculty (Ahmed Bayoumi, Aviv Shachack, Tina Smith, Paul Williams)
  • Staff (Anne Louise Pontigon, Alexandru Titeu)
  • Students (Saerom Youn, HSR; James Byrne, CEHCR; Vineeth Sekharan, MHI)

Meeting Frequency

Meet 4-6 times a year.